WENEW Labs is looking to welcome an Executive Assistant to the team. In this role you can expect to report to and focus on providing administrative support and assisting our CEO in his day-to-day operations, performing a wide range of complex and confidential duties. This is a partnership that requires engagement at the business level, thoughtfulness, confidentiality, a bias towards action, and a passion for helping others. Success would mean having a strong ability to manage multiple projects with competing deadlines.

Although the job is remote, the candidate should live in Los Angeles and be able to meet with the CEO pending on job needs

Job Responsibilities:

  • Managing all aspects related to the CEO and their respective two companies
  • Executing complex calendar management with an analytical mindset around time management
  • Scheduling meetings with multiple board members, partners, investors by working closely with their point of contact/assistants
  • Screening and prioritizing conference calls and engagements ensuring that meetings scheduled are critical
  • Collaborating with management and staff in planning company-wide meetings and off-sites
  • Completing a broad range of administrative and personal tasks for the CEO, which includes and is not limited to:
    • Expense reports
    • Credential management
    • Inbox screening and email drafting
    • Mailing documents and packages
  • Assisting in planning team events to build morale and culture
  • Preparing detailed travel arrangements and itineraries for personal and business travel

We are looking for a candidate who has:

  • Positive work ethic with an active determination for finding solutions
  • High level of integrity, communication, and discretion
  • Polished communicator, both written and oral
  • Experience in complex scheduling with multiple partners and timezones
  • Open-minded and interested in staying current with digital media and technology
  • Flexible and accommodating approach to work; willing to respond to requests outside of office hours
  • Approachable and collaborative personality with a self-driven and proactive work ethic
  • Resourceful and comfortable working independently without significant guidance (after training) within a remote working environment